The Office

The office is an important place in everyday life. Whether you work in an office, visit one, or talk about office-related topics in English, knowing the right vocabulary is essential. In this post, we’ll explore common office-related words, phrases, and practical exercises to help you practice!

Common Office Vocabulary

Office Equipment & Furniture

• Desk – A table where you work
• Chair – A seat with a backrest
• Computer – An electronic device for work
• Keyboard – Used to type on a computer 
• Mouse – A small device to control the computer 
• Printer – A machine that prints documents 
• Whiteboard – A board for writing with markers

Example Sentence:

• I have a laptop and a printer on my desk.

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Office Supplies

• Notebook – A book for writing notes 
• Pen – A tool for writing 
• Pencil – A tool for writing and erasing 
• Stapler – A device to attach papers 
• File – A folder for organizing documents
• Sticky notes – Small colored papers for reminders

Example Sentence:

• I wrote an important note in my notebook.

Office Roles & People

• Manager – A person who leads a team
• Secretary – A person who organizes meetings
• Colleague – A person you work with
• Client – A person who buys a company’s services
• Receptionist – A person who welcomes visitors

Example Sentence:

• My colleague helps me with my projects.

Common Office Phrases

Here are some useful office-related expressions:

• "I have a meeting at 10 a.m." 
• "Can you send me an email?" 
• "Let’s take a break." 
• "I need to print this document." 
• "The boss is in a meeting." 

Example Sentence:

• I have a lot of emails to read today.

Practical Exercises

Match the Words with Their Meaning

Match each office item with its correct definition:

1. Notebook
2. Printer
3.  Pencil
4. Stapler

(a) A tool for writing and erasing
(b) A machine that prints documents
(c) A small book for writing notes
(d) A device that attaches papers

(Answers: 1-c, 2-b, 3-a, 4-d)

Fill in the Blanks

Complete the sentences with the correct word:

1. I write all my notes in my _______.
2. The _______ prints documents very fast.
3. My _______ is very comfortable to sit on.
4. We have a team _______ every Monday morning.

(Answers: 1. notebook, 2. printer, 3. chair, 4. meeting)

Describe Your Office or Study Space

Write a short paragraph describing your office or workspace.

Example:

• "My office has a big desk, a comfortable chair, and a computer. I keep my files in a cabinet and write notes in my notebook."

Learning office vocabulary is essential for professional communication. Try using these words and phrases in your daily conversations!

What is your favorite office supply? Tell me in the comments!